How does attendance work through WhatsApp?
Start by sharing your school's registration link. Each student enters their details and uploads a face photo. Authorize the instructors who will send class photos, then keep your class schedule up to date so the records can be matched to the right session.
- The instructor gathers the class for a photo at the end of training, with faces visible and enough light.
- The instructor sends that photo to the FaceDojo WhatsApp number from their authorized number.
- FaceDojo identifies registered students and records attendance. The instructor checks the list and makes any manual corrections.
The photo goes directly to FaceDojo. Students do not need to open an app for every check-in, and your school does not need a turnstile for this workflow. Agree on who checks the list when two instructors share a class.
How do you manage several classes and programs?
A school may teach kids' karate, adult BJJ and evening muay thai on the same mats. FaceDojo uses the photo's date and time to look up the class schedule. When the school offers several disciplines, it asks which one the class practiced.
Give classes names your team recognizes and keep their times current. Reports let you review attendance by class and period, while an individual student's history shows the sessions they attended. Check that history before treating a change of class time as a drop in training.
For gi, no-gi, kids and competition classes, see the BJJ gym management workflow. The attendance process stays the same; the classes you review reflect the way your school teaches.
How do membership billing and attendance fit together?
FaceDojo supports automatic credit-card membership billing and shows which students are current or overdue. The staff member answering a payment question can check the relevant membership record instead of rebuilding the answer from chat messages and handwritten notes.
Attendance and payment status answer different questions. A student can pay on time but stop training. Another can attend regularly with a payment that needs attention. Review both records, then decide whether the next conversation concerns returning to class or resolving a billing issue.
When changing systems, agree on the last billing period handled by the old process and the first handled by the new one. Keep previous records available during the transition and confirm a student's status before contacting them about an overdue membership.
What can instructors and students review?
| Record | How to use it |
|---|---|
| Attendance history | Review a student's classes or compare participation across a selected period. |
| Class reports | Check which sessions a student attended before following up on an absence. |
| Membership billing | Identify current and overdue payments before discussing a billing question. |
| Student app | Let students consult their rank, class diary, class ranking and billing information. |
Attendance history supports a belt review, but promotion remains the instructor's decision. Use the records alongside your observations in class. For children's groups, organize registration and guardian permissions with the FaceDojo team before starting the photo routine.
How do you spot students who are training less often?
After a month of attendance history, FaceDojo can alert you on your phone when a student starts missing more classes than usual. Open their history and check other class times before deciding how to follow up.
A change in attendance is a reason to ask what changed. It does not tell you whether the cause is work, injury or a different schedule. Use the record to prepare a specific conversation and agree on a practical next step with the student.
What does FaceDojo cost for a martial arts school?
Monthly plans cost US$ 39 (up to 50 students), US$ 59 (up to 100 students), US$ 79 (up to 150 students), US$ 99 (up to 200 students), US$ 149 (up to 350 students), in US dollars. For more than 350 students, contact our team on WhatsApp. Choose monthly, six-month or annual billing, with the same features in every plan.
The annual plan is charged in a single payment per year, with no installments. The six-month plan is charged in a single payment every 6 months.
Compare FaceDojo plans and billing periods. To evaluate the workflow, begin with a class you know, compare its recorded attendance with the students present and ask the person handling payments to review a membership record.